How does margin scheme invoicing work here?

You set the tax treatment to margin scheme on the sale (or let your country preset suggest it), and the invoice calculates tax on your margin instead of the full price, with the cost basis you choose: purchase price only, or purchase plus eligible costs. The invoice wording follows the scheme, with no separate VAT line. You remain responsible for confirming the correct treatment and rate with your accountant.

Which countries and tax systems are covered?

Presets exist for the EU, UK, UAE, US, Canada, Australia, Singapore, and Switzerland, plus a fully custom option. Each preset carries a suggested rate, default treatment, price basis, and the right document wording, like Tax Invoice where a jurisdiction requires it. Every value stays editable per organization and per sale.

Can I edit an invoice after issuing it?

No, and that is deliberate. Issued invoices lock their financial fields so your numbering and totals hold up under an audit. Corrections go through a credit note plus a replacement invoice, which keeps the full paper trail instead of overwriting history.

How do returns and credit notes work?

A return records the reason and what happens to the watch (back to stock or not), and can generate the credit note in the same flow. Credit notes have their own numbering sequence, their own PDF, and invoice totals report net of credits.

What does my accountant actually receive?

One ZIP for any date range: CSVs of sales, invoices, and credit notes, PDF copies of every document, and a tax summary. Most dealers send it once a quarter and stop fielding follow-up questions.

Can I keep my existing invoice numbering?

Yes. You set the prefix and the next number for invoices and credit notes separately in tax settings, so the sequence continues from wherever your old system stopped.

Invoicing and documents

Invoices your accountant stops asking about

Record the sale and the invoice follows: margin scheme or standard VAT, your numbering, your logo, locked once issued. At quarter end your accountant gets one download instead of forty questions.

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WatchTraderHub invoice list with issued invoices, credit note links, and invoiced totals

7
Tax treatments: 9
Country presets: 6
Invoice line types: 1 ZIP
For your accountant

The paperwork that eats your Sunday

The quarter-end ritual

Purchase invoices, margins per sale, tax treatment per invoice. Your accountant asks, and answering takes the whole weekend.

Margin scheme by spreadsheet

One wrong cell and the whole quarter is suspect. The scheme saves you money only when the records hold up.

Corrections without a trail

A buyer returns a watch, the invoice gets edited in Word, and now two versions of the truth exist.

Record and invoice

The invoice follows the sale

Sold a watch? Pick it from inventory, confirm the price and buyer, and issue the invoice in the same flow. The watch is marked sold and pulled from your channels at the same time, so the paperwork and the stock never disagree.

Multi-line invoices: merchandise, shipping, insurance, fees, discounts
Per-line tax treatment, rate, and price basis
Your own numbering prefixes for invoices and credit notes
PDF with your dealer logo, ready to send

www.watchtraderhub.com/dashboard

An issued margin-scheme invoice in WatchTraderHub with buyer, line, totals, and revision history

Tax treatments

Margin scheme without the spreadsheet

Second-hand dealing lives on the margin scheme, and generic invoicing tools do not speak it. Here it is a first-class treatment: tax calculated on your margin, cost basis of your choosing, and document wording that follows the scheme.

Country presets suggest the treatment, rate, and wording for your jurisdiction, and flag what a document needs before it goes out. The rate is always yours to set; confirming the right treatment for your situation stays between you and your accountant.

Locked invoices, honest corrections

An invoice you can quietly edit is an invoice an auditor cannot trust. Once issued, documents here lock, and corrections leave a trail: credit note, replacement, revision numbers. Boring on a good day, priceless on a bad one.

Issued invoices lock their financial fields
Corrections run through a credit note plus a replacement invoice
Returns record the reason and restore the watch to stock when you choose
Totals report net of credits, so nothing counts twice

INV-0042 issuedFinancial fields locked

Return recordedReason: sizing, watch back to stock

CN-0007 issuedCredit note against INV-0042

INV-0043 issuedReplacement, trail intact

Accountant export

Quarter end is one download

Every export respects the same numbers your dashboard shows. Send the ZIP, and the questions that used to cost you a Sunday arrive already answered.

Sales, invoices, and credit notes as CSVs
PDF copies of every document in the range
A tax summary across the period
Any date range, any time

accountant-bundle-Q3.zip

Jul 1 to Sep 30

sales.csv
invoices.csv
credit-notes.csv
documents/ 47 PDFs
tax-summary.csv

How it works

01
Record the sale
Pick the watch from live inventory, confirm buyer and price. It is marked sold and delisted from your channels.
02
Review the tax line
The treatment and rate come from your settings and presets. Adjust per line if a sale needs it.
03
Issue the invoice
Numbered from your own sequence, rendered as a PDF with your logo, locked once issued.
04
Export the bundle
At quarter end, download one ZIP with CSVs, document PDFs, and the tax summary.

Included from Starter, EUR 79/month billed annually (EUR 99 monthly).

The Free plan tracks sales without generating invoices.

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Common questions

Related features

Tax and VAT support Inventory management Marketplace sync Dealer analytics Client CRM All dealer tools

Stop dreading quarter end

Invoices that hold up, corrections that leave a trail, and an accountant who gets everything in one file.

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